The Children’s Society is a leading national charity driven by the belief that every child deserves a good childhood. Safe In The City is a city centre based project who provide support, advice and befriending to children and young people in Manchester and Salford who run away or are at risk of, and to asylum seeking children who are isolated and excluded.

You will be providing efficient and well-ordered administrative support to the Administration Manager and team colleagues ensuring a high level of confidentiality is maintained.

On a day-to-day basis your role will cover everything from word processing, filing, petty cash\finance, archiving and data recording.

We are looking for a solid background in administration, a thorough, well-organised approach to work, and the ability to deal sensitively with children, young people, their families, and other professionals.

Hours of work will be 17.5 per week. This post is funded until March 2009.

Interviews will be held on 17th July 2008. 

Administration Assistant

Job purpose:

• To provide efficient and effective supporting administration services

Reporting to:

• Administration Manager

Location:

• Safe In The City - Manchester

Reward Band:

XB £12,906 - £16,704 pro rata

Key activities:

• To provide efficient and well ordered administrative support to the Administration Manager and team colleagues ensuring a high level of confidentiality is maintained.
• To undertake administrative duties such as word processing, filing, archiving data recording.
• To support the preparation of accurate and timely reports on administrative or operational matters using available data and to an agreed format.
• To support the administrator in organising the provision of equipment, office supplies and services as required.
• To provide assistance in monitoring expenditure.
• To deal with enquiries made to the project including those from children and young people
• To provide a warm, welcoming and professional approach to users of the project.

Attainments:

In order to be considered for this post you will have to demonstrate that you already have:

• Relevant professional qualification such as RSA level I or level II.
• Experience of working in an administrative position.
• IT skills in word processing, spreadsheets, graphics and email. The Children’s Society uses Microsoft Office applications.

Core Competencies:

In order to be successful in this role you will be able to demonstrate that you have the ability to:

Agreeing and meeting targets

• Act in line with specific directions, meeting service and quality standards whilst completing work on time.

Communicating with others

• Communicate with others effectively using the most appropriate means of communication to make yourself understood on day to day matters.

Building and maintaining relationships

• Get on well with colleagues and customers and participate well in team activities.

Managing resources

• Support the efficient use of resources to ensure the project runs effectively.

Continuously improving

• Make appropriate suggestions to your manager on improving the way the work is carried out.

Providing service to others

• Build and maintain a good level of service with a good ability to handle queries effectively and knowing where to channel queries within the organisation.

Other Competencies:

Managing yourself

• Manage own time to complete the work without supervision demonstrating a willingness to learn.

Leading others

• Act appropriately as a team member through positive response to suggestions and feed back.

Special Job Circumstances:

This job has the following special circumstances:

• Occasional travel within the region and nationally.
• Occasional work out of core hours.c) CRB check is required.

(Please note: If you have difficulty in meeting these conditions because of a disability or family circumstances the appointing manager will discuss it with you in order to consider reasonable adjustments to the job or working conditions).

Relevant Personal Characteristics:

So that you personally can succeed in this role and The Children’s Society you will require:

• An understanding and acceptance of the principles and values of the organisation.
• At all times to carry out your responsibilities with due regard to The Children’s Society commitment to keeping children and young people safe.
• A commitment to diversity and equality in working relationships and practice.
• To be flexible, adaptable and able to cope with changing priorities and demands.
• To be an effective team member.
• To be sensitive to the needs of children and young people and be able to have fun.