Research carried out by the Children’s Society shows that over 100,000 Children and Young People run away each year in the United Kingdom. One in Twelve of these Young People are hurt or harmed.

This initiative aims to provide support to children and young people who runaway through an independent return visit.

We are looking to appoint an individual to provide administration to support the delivery of our work with Children and Young People who run away from home, care and foster care in Birmingham.

You will have a relevant qualification (equal to NVQ 2 standard or equivalent) and can demonstrate experience of development and maintenance of high standards of service in an administration role.

You will be responsible for to the Administration Manager and will provide a range of admin services including liaising with volunteers and external agencies on the phone, booking and organising meetings and a range of general administration services. You will be supporting a strong team committed to providing information, guidance and support to children and
young people who run away from home, care and foster care in Birmingham.

Hours of work  are 16 per week

Funding is initially to March 2009

Title

 PART TIME ADMINISTRATIVE ASSISTANT 16 hours per week

Reward Band:

Administrative Staff A (XB) £12,906 - £16,704  pro rata

Job Purpose

To assist in providing efficient and well ordered administrative services to the team, enabling the Safe in the City Birmingham project to provide a high level of service delivery to all its users.

Reporting to

Administration Manager

Location

Safe in the City Birmingham, 7 New Spring Street North, Hockley, Birmingham B18 7HQ

Key Activities

• To provide efficient and well ordered administrative support to the Administration Manager and team colleagues ensuring a high level of confidentiality is maintained.
• To undertake administrative duties such as word processing, filing, data recording.
• To assist with providing accurate and timely reports and information materials, as appropriate, in relation to administration and operational matters as required by the Administration Manager.
• To support the Administration Manager in organising the provision of equipment, office supplies and services as required.
• To provide assistance in monitoring expenditure and coding invoices when required.
• To deal sensitively with general enquiries made to the Project and provide a warm, welcoming and professional approach to users of the Project.
• To take minutes at meetings and assist with administration of conferences and events.
  

Attainments

In order to be considered for this post you will have to demonstrate that you already have:

Experience

• Relevant experience of working in an administrative position in a paid or voluntary capacity.

Qualifications

General level of education to GCSE standard, or equivalent.

Skills

• The ability to prioritise and manage own workload
• IT skills in Excel, Word, PowerPoint and Email (The Children's Society uses Microsoft Office applications).
• The ability to work both as part of a team and on own, as required

Work Based Knowledge

• Knowledge of filing processes (paper and electronic) and managing general office resources.
  

Core Competencies

In order to be successful in this role you will be able to demonstrate that you have the ability to

• Carry out and complete work as directed to agreed standards and time scales.
• Provide admin services to colleagues having an appreciation of their needs and/or pressures.
• Communicate well with colleagues in the team, others in the organisation and external contacts by making yourself clearly understood
• Build and maintain friendly, helpful and supportive relationships with team colleagues and value being part of the team.
• Administer stock and equipment and support the efficient use of resources
• Manage own time to complete work and demonstrate a willingness to learn new skills and ways of working
• Cooperate well with the Administration Manager and team colleagues and be guided by them where appropriate to support team goals.

Other Competencies

• Make suggestions to managers on better ways of carrying out work.
  

Special Job Circumstances

This job has the following special circumstances

• Occasional travel to attend project and regional meetings
• Occasional out of office hours working for attendance at meetings

(Please note: if you have difficulty meeting these conditions because of disability or family circumstances the appointing manager will discuss it with you in order to consider reasonable adjustments to the job or working conditions).

• A criminal record check is required.
  

Relevant Personal Characteristics

So that you personally can succeed in this role and The Children's Society you will require to be able to:

• Behave in a way that is consistent with the principles and values of the Society.
• Have a commitment, at all times, to carry out your responsibilities with due regard to The Children's Society's commitment to keeping children and young people safe.
• Have a commitment to diversity and equality in working relationships and practice.
• Be flexible, adaptable and able to cope with changing priorities and demands.
• Maintain confidentiality in all aspect of the Society's work.