AN ADMIN ROLE THAT LETS YOU USE YOUR CREATIVITY

The Children’s Society in Warrington provides a range of family support services, focusing on improving the well being of children and young people (0-19) and especially those who may have additional needs. We have a strong emphasis on listening to, and involving children and young people, in the design, delivery and review of services.

We are looking for an Administration Manager with a solid background in administration who has a thorough, well-organised approach to work, and the ability to deal sensitively with children, young people, visitors and other professionals.

You will be an excellent administrator, capable of delivering a diverse range of relevant tasks such as: assisting in the management and planning of budgets, maintaining effective office systems, and dealing with visitors and enquiries in a positive manner.

You will need high-level IT skills, particularly in using Microsoft Office applications, good communication skills, and a commitment to supporting the project in operating at maximum efficiency. A relevant qualification in administration to A level / NVQ 3 standard or equivalent is essential.

For an informal discussion please contact Rebecca Parker or John Chandler on 01925 852905.

This post is temporary until February 2009.

Interviews will be held on 23rd July 2008.

Administration Manager (Temporary)

Location:

The Children’s Society in Warrington, 2-4 Catterall Avenue, Orford, Warrington, WA2 0JA

Job purpose:

• To provide innovative, high quality business administration which enables the achievement of The Children’s Society’s objectives in line with its corporate responsibilities.

Reporting to:

• Programme Manager

Reward Band:

• Admin Staff C (band 3) £19,810 - £25,633 (pay award pending)

Key activities:

• Finance – To achieve effective use of resources through budget planning and management, including monitoring and reporting on income and expenditure, including variance and reforecasting reports.
  
• Presentation & Marketing – To ensure that all points of contact with the project are clear, professional and exemplars of The Children’s Society brand.
  
• Office Management – To provide effective systems for office management which establish and maintain a productive, inclusive and safe working environment.
  
• Information – To maintain & devise effective records and systems, which demonstrate the accountability of the project within The Children’s Society and the external world.
  
• Admin services – To provide a range of administrative services to ensure that the project produces professional reports and documents, and that the project interfaces effectively with The Children’s Society’s organisational systems.
  
•  People – To line manage other member’s staff or volunteers when required.

Attainments:

In order to be considered for this post you will have to demonstrate that you already have:

Experience

• Demonstrable experience of planning and managing a budget with multiple funding streams; ability to analyse budgetary information and report on income and expenditure, including variance reporting and reforecasting
• Planning to achieve best value and efficiency with the available resources
• Contribute to the development and maintenance of high standards of service in an administration role with minimum supervision
• It is likely that you will have substantial experience in a similar role

Qualifications

• Relevant qualifications or experience equivalent to ‘A’ level/NVQ 3 standard

Work Based Knowledge

• Experience in the management and delivery of a diverse range of administrative tasks and financial reporting within a single or multi-site office environment
• Experience in developing administrative systems which increase and enhance maximum efficiency

Skills

• Strong IT skills. The Children's Society uses the Microsoft Office suite of applications
• Analyse, report and manage financial information
• A high standard of numeracy and literacy
• Ability to manage self and prioritise workload
• Strong communication skills with children and young people, clients, public, staff and other professionals

Core Competencies:

In order to be successful in this role you will be able to demonstrate that you have the ability to:

Build and maintain relationships

• Build effective networks with internal colleagues and external stakeholders and uses these relationships to influence the running of the project. Be able to build direct and constructive relationships with children and young people.

Communicate with others

• Communicates in a concise, simple and persuasive way through a variety of channels as the situation demands.

Manage Resources

• Contribute to the setting and management of budgets whilst taking a lead in the monitoring and control of financial and other resources.

Manage Yourself

• Confidently apply knowledge and skills, generating practical solutions, in the pursuit of The Children’s Society’s vision, mission & values.

Provide Services to Others

• Develop and maintain high standards of service, identifying opportunities where you can make a difference and ensuring that “customer’s” needs are being met.

Continuously Improve

• Encourage the development of new ideas to improve the quality and safety of our work, its relevance, appeal and effectiveness.

Agree and Meet Targets

• Take a “can do” approach, demonstrating ambition, rigour, enthusiasm and tenacity in the setting and achieving of goals.

Lead Others

• Initiate collaborative team working to achieve results through and with other people, both inside and outside the organisation.

Special Job Circumstances:

This post has the following special circumstances:

• Occasional travel to attend project, regional and national meetings
• Occasional out of office hours working for attendance at meetings
• Some lone working created by the work pattern of other members of staff
• In some locations there will be a requirement to line-manage an Administration Assistant(s)

[Please note: if you have difficulty meeting these conditions because of a disability or family circumstances the appointing manager will discuss it with you in order to consider reasonable adjustments to the job or working conditions]

Relevant Personal Characteristics:

So that you personally can succeed in this role and The Society you will require:

• A commitment to promoting the vision, mission and values of The Children’s Society
• The ability to carry out your duties with due regard to the Society’s policies and procedures
• A commitment to keeping children, young people, other service users and staff safe
• A commitment to diversity and equality in working relationships and practice
• Can work with complexity, to deadlines, displaying flexibility and adaptability in responding to and shaping changing priorities and demands
• Discretion and confidentiality
• Demonstrable commitment to personal and professional development