The Children’s Society LEAP Project aims to ensure refugee children and disabled children are treated fairly and have opportunities for a good childhood.

We are seeking to appoint an Administrative Assistant to assist in providing efficient and well-ordered administrative support to our busy and committed team.

You will undertake administrative duties such as word processing, filing, data inputting, organising the provision of equipment, office supplies and services as required and generally supporting the Administration Manager.   To deal professionally with enquiries made to the project and to provide a warm, welcoming and professional approach to users of the project.

You will need experience of working in an administrative position and a working knowledge of Microsoft Office (including Excel and Powerpoint ),  you will be educated to NVQ2 level or equivalent.

Hours of work will be 17.5 per week.

We offer generous holidays, contributory stakeholder pension, childcare vouchers and flexible working.

Administrative Assistant

Location:

The LEAP Project, Leeds

Reward Band:

XB £12906 - £16704 (pro-rata 17.5 hours)

Reporting to:

Administration Manager/Programme Manager

Job purpose:

To provide efficient and effective supporting administration services.

Key activities:

• To provide efficient and well ordered administrative support to the Programme Manager and team colleagues ensuring a high level of confidentiality is maintained.
• To undertake administrative duties such as word processing, filing, archiving, data recording, supporting the Administration Manager.
• To support the preparation of accurate and timely reports on administrative or operational matters using available data and to an agreed format.
• To support the Administration Manager in organising the provision of equipment, office supplies and services as required.
• To provide assistance in monitoring expenditure.
• To deal professionally with enquiries made to the project.
• To provide a warm, welcoming and professional approach to users of the project.
• To participate as a full member of the LEAP Project at team meetings, receive regular supervision and attend other appropriate meetings and training.
• To carry out all responsibilities of the post with full regard to the Society’s Equal Opportunities Policy and the Project’s Equal Opportunities Plan.

Attainments:

In order to be considered for this post you will have to demonstrate that you already have:

• AN NVQ2 or equivalent in IT and office skills.
• Experience of working in an administrative position and skills in organising office systems.
• IT skills in word processing, spreadsheets, graphics and email.
• The Children’s Society uses Microsoft Office applications.
• Good written and communication skills.

Core Competencies:

In order to be successful in this role you will be able to demonstrate that you have the ability to:

Agreeing and meeting targets

• Act in line with specific directions, meeting service and quality standards whilst completing work on time.

Communicating with others

• Communicate with colleagues, those from external agencies and children and young people effectively using the most appropriate means of communication to make yourself understood on day-to-day matters.
• Building and maintaining relationships.
• Build and maintain relationships with team colleagues and service users and participate well in team activities.
• Work effectively as part of a team.

Managing yourself

• Manage own time to complete the work without supervision demonstrating a willingness to learn and conducting yourself in a manner consistent with the Society’s values.
• Continuously improving.
• Make appropriate suggestions to your manager on improving the way the work is carried out.

Providing service to others

• Build and maintain a good level of service with a good ability to handle queries effectively and know where to channel queries within the organisation.

Other Competencies:

Managing resources

• Support the efficient use of resources to ensure the project runs effectively.

Leading others

• Act ppropriately as a team member through positive response to suggestions and feed back.

Special Job Circumstances:

This job has the following special circumstances:

• Occasional travel within the region and nationally.
• Occasional work out of core hours.
• Enhanced CRB check is required.

(Please note: If you have difficulty in meeting these conditions because of a disability or family circumstances the appointing manager will discuss it with you in order to consider reasonable adjustments to the job or working conditions).

Relevant Personal Characteristics:

So that you personally can succeed in this role and The Children’s Society you will require:

• An understanding and acceptance of the principles and values of the organisation.
• At all times to carry out your responsibilities with due regard to The Children’s Society commitment to keeping children and young people safe.
• A commitment to diversity and equality in working relationships and practice.
• To be flexible, adaptable and able to cope with changing priorities and demands.
• To be an effective team member.
• To be sensitive to the needs of children and young people.

Files/Project Details for Advert.doc